A School Leaving Certificate (also known as a Transfer Certificate or SLC) is more than just a piece of paper. It is a formal document issued by school authorities certifying that a student has completed their studies or is withdrawing from the institution. Since it is mandatory for admission into any new school or college, knowing how to request one properly is essential.
Why Do You Need an SLC (School Leaving Certificate)?
Most schools require an SLC (School Leaving Certificate) to:
- Verify your academic history and conduct.
- Confirm you have no outstanding dues (fees, library books, etc.).
- Ensure there are no duplicate enrollments in the education system.
Common Reasons for Application
Life happens, and there are several legitimate reasons why you might need to request your certificate:
- Completion of Studies: You’ve passed your final exams (e.g., Class 10 or 12) and are moving to college.
- Family Relocation: Your parents are moving to a different city or country.
- School Transfer: You’ve secured admission in a different school that better fits your needs.
- Medical Reasons: Health issues requiring a change in environment or a break from studies.
The Standard Format
To ensure your application is processed quickly, follow this formal structure:
- The Header: Start with the “To, The Principal” followed by the school name and address.
- Date: Mention the current date.
- Subject Line: Keep it short and clear (e.g., Subject: Application for Issuance of School Leaving Certificate).
- Salutation: Use “Respected Sir/Madam” or “Dear Principal.”
- The Body: * Introduce yourself (Name, Class, Section, Roll Number).
- State the reason for leaving clearly.
- Mention that all dues have been cleared.
- The Conclusion: Request the certificate by a specific date if possible.
- Complimentary Close: End with “Yours Obediently” or “Yours Sincerely” followed by your signature and contact details.
Sample Applications
Sample 1: Due to Family Relocation (written by a parent)
To, The Principal, [School Name], [City]
Date: October 24, 2023
Subject: Request for School Leaving Certificate
Respected Madam,
I am writing to inform you that my daughter, [Student Name], a student of Class 8-B (Roll No. 24) in your school, will be unable to continue her studies here. My family is relocating to Hyderabad due to my job transfer.
We intend to leave by the end of this month. Therefore, I kindly request you to issue her School Leaving Certificate to facilitate her admission process in the new city. All school dues have been cleared, and I have attached the ‘No Dues’ certificate from the accounts department.
Thank you for your support and for providing a wonderful learning environment.
Yours sincerely, [Parent’s Signature] [Parent’s Name]
Sample 2: After Completing Final Exams (written by a student)
To, The Principal, [School Name], [City]
Date: May 15, 2024
Subject: Application for School Leaving Certificate
Respected Sir,
I, [Your Name], was a student of Class 12-C (Roll No. 12) at your esteemed institution. I have successfully completed my Higher Secondary examinations this year.
As I am now applying for undergraduate programs at various universities, I require my School Leaving Certificate for the admission process. I request you to kindly issue the certificate at your earliest convenience.
I am grateful for the guidance and opportunities I received during my time at [School Name].
Yours obediently, [Your Signature] [Your Name]
Pro-Tips for a Smooth Process
- Check for Dues: Before submitting your application, ensure you’ve returned all library books and paid all pending fees. Schools rarely issue an SLC if there are outstanding dues.
- Attach Proof: If you are moving due to a job transfer, attaching a copy of the transfer order can speed up the approval.
- Be Polite: Even if you are leaving under difficult circumstances, maintain a professional and grateful tone.
- Follow Up: If you don’t hear back within 3–5 working days, a polite follow-up with the school administrative office is recommended.
Sample 3: Request for SLC due to Medical Issues
To, The Principal, [School Name], [City]
Subject: Application for School Leaving Certificate on Medical Grounds
Respected Sir/Madam,
I am writing to request a School Leaving Certificate for my son, [Student Name], of Class [X, Section Y]. Unfortunately, due to persistent health issues, he has been advised by doctors to undergo long-term treatment that requires him to stay in our hometown.
As he cannot continue regular schooling here at the moment, we have decided to withdraw his name from the rolls. I have attached the medical certificates for your reference. Kindly issue his SLC so that we can manage his academic transition later.
Yours sincerely, [Parent’s Name] [Phone Number]
Sample 4: Request for SLC for Admission to Open Schooling
To, The Principal, [School Name], [City]
Subject: Issuance of Leaving Certificate for NIOS/Open School Admission
Respected Principal,
I, [Your Name], a student of Class [11-B], request you to kindly issue my School Leaving Certificate. I have decided to pursue my further studies through the National Institute of Open Schooling (NIOS) to balance my academic goals with my professional sports training.
I have cleared all my library dues and school fees. I would be grateful if the certificate could be issued within the next three days to meet the registration deadline.
Yours obediently, [Your Name] [Roll Number]
Frequently Asked Questions (FAQs)
1. Is a School Leaving Certificate (SLC) different from a Transfer Certificate (TC)? In most contexts, they are the same. Both serve as an official document proving you have left one institution and are eligible to join another. Some regions use “SLC” for completing a school level and “TC” for leaving mid-session.
2. Can the school refuse to issue an SLC? A school can temporarily withhold an SLC if there are outstanding fees, unreturned library books, or pending disciplinary actions. However, once all “No Dues” formalities are cleared, the school is legally obligated to provide the certificate.
3. What should I do if I lose my original SLC? You can apply for a duplicate certificate. You will typically need to:
- File an FIR (First Information Report) at the local police station.
- Write an application to the Principal explaining the loss.
- Pay a nominal fee for the duplicate copy.
4. How long does it usually take to get the certificate? The processing time varies, but most schools issue the certificate within 3 to 7 working days after the “No Dues” form is submitted.
5. Can I get an SLC if I am moving abroad? Yes. If you are moving to another country, you may need to get the SLC attested by the District Education Officer (DEO) or the relevant board (CBSE/ICSE/State Board) to make it valid for international admissions.
6. Do I need my parents’ signature on the application? If you are under 18 (a minor), most schools require the application to be signed by a parent or legal guardian. If you are in Class 12 or above and 18+, you can usually sign it yourself.